Zoho ToDo (formerly Zoho Tasks) is a lightweight, cross‑application task management tool that pulls tasks from across the Zoho ecosystem CRM, Desk, Projects, and more into one unified dashboard . Whether it's personal reminders or team assignments, Zoho ToDo helps you plan, assign, track, and complete tasks with ease . Technofog helps you implement and optimize Zoho ToDo to keep your team productive and your tasks organized.
What is Zoho ToDo?
Your Tasks HQ
Zoho ToDo unifies tasks from various Zoho applications CRM, Desk, Projects, and more into a single, centralized view . No more switching between apps to see what needs to be done.
- Tasks from across Zoho apps in one place
- Personal and group task management
- Clean, intuitive interface
- Perfect for daily action item tracking
Lightweight Yet Powerful
Designed for simplicity without sacrificing functionality. Zoho ToDo helps you manage everyday tasks with precision and ease .
- Create, assign, and track tasks
- Set priorities, due dates, and reminders
- Break tasks into subtasks
- Collaborate with social‑media style comments
Core Features
Personal & Group Tasks
Keep personal and work tasks separate but within the same app . Personal tasks are private; group tasks are shared with your team .
- Personal tasks for individual to‑dos
- Group tasks for team collaboration
- Invite colleagues to view and comment
- Custom categories per group
Multiple Views
Visualize your tasks the way you work best .
- Agenda View: Focus on today's tasks
- Kanban Boards: Drag‑and‑drop cards by category, priority, or status
- List View: Traditional checklist format
Subtasks & Multiple Assignees
Break down complex work and delegate effectively .
- Split tasks into subtasks with separate assignees
- Assign up to 5 people to a single task (paid plans)
- Equal edit permissions for all assignees
- Track progress at the subtask level
Mobile‑First Experience
Voice Commands
Add tasks hands‑free using Siri on iPhone. Just say the word and Zoho ToDo creates the task for you .
Document Scanning
Scan physical documents and instantly convert text into tasks or subtasks . Perfect for capturing to‑dos from paper notes or whiteboards.
Widgets & Notifications
Access tasks instantly from your home screen with handy widgets . Get reminder notifications and overdue alerts to stay on track .
Perfect Sync
Switch seamlessly between mobile and web. Your tasks are always up to date across all devices . Personal tasks also sync with your calendar .
Organization & Collaboration
Categories & Labels
Organize tasks with folders (categories) and flexible tags .
- Categories: Like folders, unique per group
- Tags/Labels: Cross‑group, color‑coded, multiple per task
- Quick filtering and grouping
Priority & Status
Set priority levels (High, Medium, Low) and custom task statuses .
- Custom statuses like "In Progress", "On Hold"
- Color‑coded for quick identification
- Track what needs immediate attention
Social‑Style Collaboration
Engage with tasks like you would on social media .
- Like tasks to show approval
- Comment and discuss within tasks
- @mention colleagues or groups
- Private comments for sensitive discussions
Integration with Zoho Apps
Zoho ToDo pulls tasks from across the Zoho ecosystem into one unified dashboard .
Zoho CRM
Tasks from leads, contacts, deals
Zoho Desk
Support ticket follow‑ups
Zoho Projects
Project tasks & milestones
Zoho Mail
Email‑based tasks
Zoho Calendar
Sync tasks with your schedule
Zoho WorkDrive
Attach files to tasks
"Zoho ToDo is the perfect companion to plan and assign your everyday to‑dos. With more than 20,000 tasks added every day, you can rest assured that you're in good hands."
Zoho Official Blog
Why Technofog for Zoho ToDo?
Task Management Experts
We help you set up Zoho ToDo to match your personal and team workflows, ensuring maximum productivity.
Custom Configuration
We tailor categories, statuses, and integration rules to fit how your team works.
Training & Adoption
We provide hands‑on training to ensure your team adopts Zoho ToDo as their go‑to task management tool.
Frequently Asked Questions
Is Zoho ToDo free?
Yes, Zoho ToDo has a free mobile app . Some advanced features like multiple assignees (up to 5) are available in paid plans .
What's the difference between Zoho ToDo and Zoho Projects?
Zoho ToDo is a lightweight task management tool for daily action items. Zoho Projects is a full project management platform for complex projects with dependencies, milestones, and resource planning .
Can I assign tasks to multiple people?
Yes, on paid plans you can assign a single task to up to 5 individuals. All assignees have equal edit permissions .
Does it sync with my calendar?
Yes, your personal tasks sync with your calendar so your schedules reflect time spent on tasks .
Ready to Get Your Tasks Organized?
Get a free 30‑minute consultation with a Zoho ToDo specialist. We'll help you set up the perfect task management system for your personal and team workflows.
📅 Free Task Management Consultation
Let's discuss how Zoho ToDo can streamline your daily tasks.
